Have you ever seen a professional business owner sob and weep hysterically?
Find a business owner who overlooked and had disregard for setting up a data backup plan and you will. While the website, database, CRM, etc… all look so pretty and accessible while working properly as soon as that system goes down and you are staring at a 404 webpage error your world becomes quite grim and bleak.
Though the costs associated with implementing a data backup solution can seem like a bad investment that will all change on the day a data recovery takes place and your system is back and operational.
We “HIGHLY Recommend” a data backup plan and if business funds are tight then forego any extra added fluff at the time or features you may be wanting to implement and make sure to have a data backup plan FIRST.
Just Get What You Need
There are many types of “Data Backup Solutions”.
To simplify, just get what you need. There are two data-separating questions you want to answer when deciding on a data backup plan. What do you need to backup and what do you want to backup?
The list for what you need to backup will include everything that is business-critical. This is the data that will need to be restored in case of a system failure. This is what is mandatory to get your business up and operational again.
Some data can be the same type of data but one may be critical, and the other not needed. The president, CEO, or manager may need their email data backed up, but the warehouse worker who has limited access to emails and rarely ever uses the email program may not need their email data backed up.
So to make it simple write out two lists and then use that as your starting point for what to backup.
Free VS Paid
So there are FREE options for data backup.
In our honest opinion, there are only a few reasonable and viable solutions for FREE backup of data. We are only mentioning a few options here. There are so many backup software programs, providers that a search online will give so many results but the important thing is to pick one, get it up and running, and working. That is your “Perfect Backup Solution”.
For a super simple and frugal plan, we recommend an included cloud drive option such as Google Drive, Box.com, OneDrive, etc… or a program called SyncBack.
SyncBack has a free version available and will work to backup any business computer you have.
Again we will not be going over a huge list, reviews, or what is authoritatively the best option ever. There are just too many products offered to be able to do that.
Our Top Pick
Macrium is Our Winner!
Macrium offers workstation and server backup solutions. They have a free limited version that they offer to everyone for free and it does not expire. Their software has many options for reporting, scripts, email, and more.
Types of backup:
They have several boot options for putting an emergency recovery partition on the local hard drive as well as a USB bootable flash drive.
They also offer imaging capabilities and several other features that make this product Top Notch and a Super option as a choice for a Data Backup and Recovery Solution.
Macrium is a local storage backup solution. The data is backup up to the same hard drive, or external media such as a USB Flash drive, external hard drives, or network-attached storage. The benefits to this are quick data restoration. The downside is that it more often takes administrative tasks, reporting, tweaking configuration settings, and checking that the backups for whatever reason have not failed.
Cloud backup solutions are really an awesome choice for backup and recovery. The main negatives is that your data is held on remote servers and susceptible to a data breach. Also, some cloud backup solutions are slow. This is especially important to keep in mind when needing to do a “Restore Data” function.
Multi-Type Backups are Usually Required
Backup solutions can be reasonably easy to implement. More often than not the full scope of your data backup solution will require a mix of different types of backups: Local Drives, External Media, Cloud, Online Drive Storage, Website Backups, etc…
Once in place, the backups can be checked as often as you like to make sure that your data is being backed up properly. (For a small business we recommend several checks a week).
Automated email reporting and alerts can help keep tracking of what is going on with your backup procedures.
Make your business backup solution a top priority and we are sure, you will be glad you did.